Constructing a genuine Sympathy or Condolence Letter

9 Feb

A condolence or sympathy message letter is one’s way of conveying sorrow and compassion toward someone who is seized by grief and is in mourning. To grieve over the loss of a loved one is a natural emotional response, and it is a normal practice to offer a sympathy message or condolence letter in an effort to bring some reassurance and to show emotional assistance. A heartfelt sympathy message or condolence letter can go a long way in easing up the pain, If not to entirely eliminate the grief of loss, regardless of the grieving person’s capacity to cope.

A condolence or sympathy message  is one’s way of voicing sorrow and compassion with regard to someone who is seized by grief and is in mourning. To grieve over the loss of a loved one is an instinctive emotional reaction, and it is a customary practice to give a sympathy message or condolence letter in an attempt to bring some consolation and to show emotional assistance. A heartfelt sympathy message or condolence letter can go a long way in easing off the pain, If not to completely eradicate the grief of loss, regardless of the grieving person’s coping mechanism.

There is nothing rudimentary in displaying compassion, there will be the emotional exertions to consider as the grieving person tries to overcome the pain. This is perhaps and ostensibly so, one of the main reasons why writing a sympathy message or a condolence letter is not an easy coup. Some find expressing condolence or sympathy in a message relatively difficult, in particular the need to make certain the message remains genuine, and sincere sympathy is clearly conveyed. A considerable concern is also put into the tangible aspect of the sympathy message or condolence letter, for instance choosing the correct material on where to jot down the sympathy message (a stationary or plain white paper?) and it should be handwritten, the manner of the messages of sympathy, and the grieving person’s state of mind.

It is also vital to give the sympathy or condolence letter on time while the grieving person is troubled by emotions and calling for emotional comfort. This show  of quick cognizance speaks volume. Instead of sending off-the-shelf sympathy card with a standard condolence or sympathy message, it is recommended to make it more personalized and infuse your message with poignant words that revealpoint out what is within your heart. Some people are susceptible to the show of care, and some find relief from words.

There is no ultimate list of instructions in writing a spot-on sympathy or condolence letter, it also differs from one recipient to another and how wide-ranging is your closeness to the deceased. However being mindful of some basic but crucial components of a sympathy or condolence letter will make sure your message will come across effectively and with the planned effect. It is not compulsory to apply all in your sympathy message, choose either components is relevant based on how you or others have perceived the deceased.

1. Write a sympathy or condolence letter to the right person and always use the preferred name at the start of your sympathy message. If you do not want to send the sympathy letter to a particular person, you can address it to the entire family or to the deceased loved ones as a whole.

2. Display not only words of sympathy but also empathy. Merely recognizing the sentiments of the person who is grieving is sometimes insufficient. Put yourself into the shoes of the grieving person to understand or have a deeper view of the extent of that person’s pain. Also try to imagine how you will put into words your sympathy in person.

Example:

“I am very sorry for the loss. I can’t imagine the pain you are feeling right now”. [If applicable, mention similar experience, for example, “I understand the pain that you are going through right now for I have also lost a loved one recently and the sorrow I felt can’t be expressed in mere words.]

3. Describe the positive and well-regarded qualities of the deceased, either those you have heard or have personally known and came across.

Example:

“[Name] was a brilliant person and had helped the community in so many ways with his resourcefulness and ingenuity”.

4. Refer to memorable encounters you have had with the deceased, for instance humorous but apt anecdotes, sometimes a great way to deflect pain or worry is with humor.

Example:

“[Name] was always the light of the party. I remember how [Name] used to make everyone laugh with his goofy facial expressions and antics”.

5. Close your message in a way that will suit the grieving person’s emotional response. Choose words caringly and only offer realistic assistance if necessary. The latter needs to be regarded carefully and only say it if you can carry it out.

Ultimately, you do not necessarily need to follow the suggested components of a sympathy or condolence letter. They can be your checklist if you happen to be stumped. However, regardless if your sympathy or condolence letter is lengthy or succint, detailed or general, the most important part of your sympathy message is the show of genuine care, and deeply felt condolences. It is what in the heart that counts!

Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

%d bloggers like this: